A contract is not a file. It is a room.
Every operation opens its own private Deal Room, where buyers, sellers, brokers and authorized participants work in the same environment, sharing documents, revisions and decisions in a way that stays organized and traceable.
Instead of treating contracts as files, BREAIX turns each operation into a protected space of its own, which removes the dozens of e-mails, the WhatsApp groups and the documents scattered across four drives.
Each deal generates its Deal Room automatically. Only authorized participants hold access to it, and what they see inside is decided by the role they hold in that operation.
Participants, documents and status, on one screen
On the left, who is in the operation and what each is allowed to reach. On the right, every document with its version, its status and who moved it last.
- BrokerFull access✓
- BuyerOwn company only✓
- SupplierOwn documents✓
- BankFinancial documents✓
- InspectionQuality files✓
- LogisticsShipping documents✓
| Document | Version | Status | Updated by |
|---|---|---|---|
| LOI | v2.1 | Approved | Broker |
| ICPO | v1.3 | Under review | Buyer |
| FCO | v1.0 | Pending | Supplier |
| SCO | v1.2 | Approved | Broker |
| NCNDA | v1.0 | Signed | Buyer |
| Contract | v1.0 | Pending | Broker |
| Certificate of origin | v1.1 | Under review | Supplier |
Illustrative representation of the Deal Room · operation and data are fictional, for demonstration.
What stays inside it
Everything the operation runs on is centralized in the room that produced it, with the full history of the negotiation attached.
- Contracts
- LOI
- ICPO
- FCO
- SCO
- NCNDA
- POP
- Certificates
- Banking documents
- Logistics documentation
- Inspections
- Attachments
Organized inside the operation itself, not in a folder structure someone has to maintain.
Nothing is overwritten, nothing disappears
Each document carries its own life cycle, controlled by the platform:
- Versions
- Change history
- Upload date
- Who uploaded it
- Who approved it
- Document status
- Pending documents
- Expired documents
- Superseded documents
No file is lost. No version is overwritten. Every change stays on the record.
Six participants in one operation, six different views of it
Permission is not a setting someone remembers to apply. It is the shape of the room for each participant who enters it.
The room is the perimeter
Documents stay protected inside the platform infrastructure, not in transit between inboxes:
- File encryption
- Permission control
- Complete audit trail
- Immutable history
- Access logging
- Automatic versioning
- Continuous backup
- Secure sharing
- Controlled download
- Digital signature (when integrated)
Reading the paperwork, not just storing it
BREAIX Intelligence reads what arrives in the room. Under development, and stated as such rather than implied away:
- Automatic identification of the document type
- Intelligent reading of the information inside it
- Comparison between versions
- Fast retrieval by keyword
- Inconsistency alerts
- Identification of missing documents
- Automatic organization by category
Contracts do not live on their own
Documentation stops being a set of files and becomes part of the operational flow of the negotiation.
Connected to the rest of the ecosystem
Open a Deal Room for your next operation
BREAIX is live and onboarding brokers now. Talk to the team directly.