One timeline. One source of truth.
From the first commercial interaction to the final delivery of the cargo, every relevant event is organized automatically into a single operational timeline, so the answer to “where is this” is a screen instead of a chain of phone calls.
An international commodity transaction generates dozens of events, documents, approvals, compliance validations and logistics milestones across its life cycle. Without centralized traceability, the critical ones end up fragmented across e-mails, spreadsheets, messaging apps and several service providers at once.
Instead of chasing updates through multiple channels, brokers, buyers, sellers and authorized partners read the whole operation from one environment, where contracts, documentation, compliance, logistics and financial milestones stay permanently connected.
The whole operation, as one vertical journey
Each milestone expands into the documents, approvals, logistics updates and participants behind it, without leaving this screen.
Contract created
02 Jul · 09:14 UTCDetail
Contract created
The operation record opens with commodity, volume, destination and Incoterm attached. Every event below is written against this record.
LOI, ICPO and FCO exchanged
05–11 JulDetail
LOI, ICPO and FCO exchanged
The commercial instruments move inside the Deal Room, each version filed rather than forwarded. The FCO is accepted and signed on 11 Jul.
Compliance review completed
08 Jul · 16:40 UTCDetail
Compliance review completed
Buyer KYC verified, AML screening approved, due diligence closed and the issuing bank confirmed among the top 50. The deal earns the right to advance.
SPA signed and SBLC validated
15–22 JulDetail
SPA signed and SBLC validated
Contract closed and the financial instrument confirmed via SWIFT. Payment security is established before any cargo is committed.
Performance bond in issuance
24 Jul · in progressDetail
Performance bond in issuance
The supplier is issuing the 2% performance bond that guarantees delivery. This is the stage the operation currently sits in, and the one every downstream date depends on.
POP submission (proof of product)
waiting on the previous stageDetail
POP submission (proof of product)
Proof of product is released once the bond is confirmed. Held rather than chased: the platform surfaces the dependency instead of leaving it in someone's inbox.
Inspection and shipment
estimated 18 AugDetail
Inspection and shipment
SGS inspection at loading, container allocation, vessel details, port operations and shipment confirmation, each one becoming a new event on this same timeline.
Delivery and financial settlement
estimated SepDetail
Delivery and financial settlement
Final delivery confirmation and MT103 settlement close the record, with the whole audit trail still attached to it, available months later when someone asks.
Illustrative representation of the traceability module · operation and data are fictional, for demonstration · the structure follows the real model of commodity operations.
What every participant can identify instantly
Each transaction keeps an operational status that updates itself as activity happens:
- Current negotiation stage
- Pending actions
- Approvals being waited on
- Missing documentation
- Completed milestones
- Active participants
- Recent activity
- Next operational step
This is what removes the constant e-mails, the phone calls and the manual follow-ups.
Execution becomes an extension of the same timeline
As the negotiation moves into execution, the platform centralizes:
- Container allocation
- Vessel information
- Port operations
- Shipping schedule
- Estimated departure
- Estimated arrival
- Cargo status
- Inspection completion
- Delivery milestones
Each logistics update automatically becomes a new event on the transaction history, end-to-end visibility across the supply chain.
Nothing disconnects from the operation
Every document exchanged stays permanently linked to the operational event it belongs to. Users reach instantly:
- Original files
- Updated versions
- Approval history
- Upload timestamps
- Responsible users
- Download history
- Digital validation records
Each document keeps its contextual relation to contracts, negotiations, approvals and logistics activity, which is what makes retrieval immediate instead of archaeological.
Every interaction generates an immutable record
The system tracks automatically:
- User access
- Document modifications
- Status changes
- Contract updates
- Approvals
- File submissions
- Communication history
- Administrative actions
A reliable operational history, built for governance, compliance requirements and the audit that arrives months after the deal closed.
Several organizations, one shared record
Brokers, buyers, producers, suppliers, logistics providers, inspection companies, financial institutions and compliance teams collaborate on the same transaction, each reaching only what their role permits, while every authorized interaction joins the shared operational history.
Everyone works from the same source of truth.
Connected to the rest of the ecosystem
Trace your next operation end to end
BREAIX is live and onboarding brokers and logistics partners now. Talk to the team directly.